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STEPS TO ESTABLISH COMPANIES “HITRO.HR”
All major cities in Croatia started operating with so called, One Stop Shop as a result of efforts of the Government through its HITRO.HR service businesses facilitate and speed up the process of establishing the company. Here we will approach the procedure of establishing a company (and this Ltd. or crafts) through this service. Here you can see a list of cities where the HITRO.HR started.
STEP 1.
Arriving at the HITRO.HR counter in FINA you begin the process of establishing a company. First is important to select a name for your company. After examining the database, staff of FINA will check whether there is already a company with the same or similar name. And yourself, you also can check whether a name for the company is available on the website of the Ministry of Justice in the court registry. Just in case, prepare a few different names for your company.
All information you need about necessary documentation and forms or slips you can found at the HITRO.HR counter where you can also done all payments.
STEP 2.
Application for Entry in the Court Register (PO Form) and certain documents must be verified by a notary public.
Notary public bring ID card or passport (obligatory for foreigners). Required the presence of all the founders and other persons whose signatures must be verified.
At notary public you need to verify:
• Application for Entry in the Court Register (PO Form)
• Founding Act - Social Contract (signed by all founders) or a Declaration of incorporation (if the company is established only one person)
• Statement of members authorized to represent the company to accept setting
• The decision on the appointment of board members
• Signature of director or signatures of board members
• The signatures of the members of the Supervisory Board (if the company has a supervisory board)
• The decision on the appointment of a procurator (If a company has procurator)
• Signature procurator (if the company has one)
• Decision on determining the company address
STEP 3.
Application for entry into the court register with all required exhibits you need to handed over at the HITRO.HR counter in FINA.
After the court registration your solution will deliver the commercial court.
Upon entry into a court register is necessary to make a stamp.
Documentation required for registration
• Application for Entry in the Court Register (Po)
• Founding Act - social contract or a Declaration of Establishment society
• Decision on the appointment of board members
• The list of founding members of society
• List of members authorized to represent the company
• Statements by members authorized to represent the company to accept setting
• Signature of director or signatures of board members
• List of members of the Supervisory Board (if the company has a supervisory board)
• Signatures of the Supervisory Board (if the company has a supervisory board)
• The decision to appoint a procurator society (if the company has procurator)
• Signature procurator (if the company has one)
• Decision on determining the company address
• Explanation of the name (company) if it is a foreign name
• Proof of payment of the initial capital
• Proof of payment in the court registration fee and adoption the first instance decision of registration and proof of payment at the advance also as proof of payment at the advance for the costs of publication and registration in the Register at the Official newspaper.
STEP 4.
After the decision on the classification of the entity at the National Classification of Activities (NKD) and Bureou of Statistics (CBS), same you get on the HITRO.HR counter in FINA. After getting notice of clasification at the HITRO.HR counter or in a bank, you can open an account (at the HITRO.HR counter you can also open an account in the bank for which FINA performs opening an account or intermediates in handling the affairs). Application start of operations of contribution payers (M-11P) and insurance registration (M-1P) can be submitted at the counter of the Croatian Institute for Pension Insurance at FINA within 15 days from the date of operation.
Application Contribution Payer (Form 1), submit a basic health insurance for Insured Persons (Form 2) and submit a basic health insurance family member (Form 3) can be submitted at the counter of the Croatian Institute for Health Insurance at FINA within 15 days from the date of operation.
For opening an account - you should bring:
• Decision on entry into the court registry (enclose a copy, original for inspection)
• Notice of classification from the National Bureau of Statistics (Enclose a copy, original for inspection)
• Stamp
• ID card
Companies
A company is a legal entity started and organized in accordance with the Companies Act.
Entry into a court register is regulated by the Court Register and the Ordinance on registration in the court register. According to the Act, in Croatia you can establish a corporation or a partnership. According to the Act, in Croatia you may establish a corporation or a partnership.
The Company capital:
-a limited liability company
-joint stock company
Partnerships include:
- A public company
- Limited Partnership
- Economic interest grouping
A limited liability company
A limited liability company is the most common type of company in Croatia. A limited liability company is one in which members invest their property which share the predetermined initial capital. The fundamental role need not to be equal. No founder may not take in establishing more fundamental role, but may later be acquire. The stakes cannot be expressed in securities.
Founders
Owners may be private and legal persons, both domestic and foreign. The company may also be established by only one person. A limited liability company is a legal person whose legal status entry into a court register. Company assets are strictly separated from the property of owners. Society for its obligations fit with all its assets. Owners are not liable for company debts. They can only be held liable for company debts if they abuse the obligations of the company and generally do not correspond.
Share capital
The registered capital of a limited company must be shown in Croatian currency – kuna/HRK. The minimum amount of initial capital may not be less than 20.000,00 HRK. The main stake must be expressed in numbers that are multiples of one hundred. The sum of the fundamental role must match the amount of the share capital of the company. Before entry into a court register, each founder must pay for at least one quarter of the role that is paid in cash, with the total amount of payments in cash may not be lower than HRK 10.000,00 HRK or at least half of the share capital must be paid in cash. The basic bet may be provided by investing tangibles or rights, which must be fully enter prior to entry into a court register. Stakes in cash paid into a company account held with a financial institution in Croatia.
Before entry into a court register each member must pay for at least one quarter of the role that is paid in cash, and if the basic deposit entries in tangibles or rights, they must be entered in full. If you paid money it need to be paid to a temporary account in a bank.
The method of establishing the company
A limited liability company shall be established on the basis of the social contract that must be signed by all founders, and concluded in a public notary. If the company is established by just one person, the company is founded on the basis of the articles of incorporation of which in the form of a notarial deed gives the founder of the company.
Statement of association about establishment should contain:
- An indication of the founder (name, surname or company name and residence or seat of the founder if the founder is a natural person and her
Personal Identification Number)
- Company name and registered office
- Business activity
- The total amount of authorized capital
- The amount of each individual share of the founders (if the stake in the property or rights, requires their detailed description and their value)
- An indication of whether the company is established for a definite or an indefinite period
- Rights and obligations that members have towards society in addition to commitments payment of roles and the rights and obligations of the company to the founders.
The set of rights and obligations of each member represents his business share in the company. The business interests of members as a rule determined by the size of this download fundamental role.
The bodies of the company
Mandatory bodies of the company are administration and a general meeting.
The management board may consist of one or more members (directors). Member of the Board may be a foreign citizen. The members of the Management Board are appointed and recalled by the members of society. The management board is company management, company representation, the orderly conduct of business books or preparation of financial reports and records of ownership stakes of society. The Supervisory Board is mandatory only if the average number of employees in a year exceeds 300 or if it is for a company that performs a specific activity of specific legislation. The supervisory board must have at least three members, and if there are more, their number must be odd. Member of the Supervisory Board may be a foreign citizen. The members of the supervisory board are elected by the members of society. Assembly is a mandatory body of a limited liability. Members of the society on the Assembly make decisions for which they are responsible under the Companies Act and the provisions of the social contract.
Joint Stock Company
A joint stock company is a capital company in which the members (shareholders) invest in the share capital divided into shares. A joint stock company can be founded by one person or company can have only one shareholder.
Joint-stock company is a legal entity whose legal status is obtained by incorporation. The company is liable for its obligations with all its assets. Shareholders generally not liable for the obligations of society.
A basic act in a joint stock company is in statute. It regulates the internal structure of the company.
Share capital
Share capital and shares shall be denominated in nominal amounts expressed in Croatian currency. Minimum capital for the establishment of joint-stock company is 200,000.00 and the nominal value of the share cannot be less than 10.00 HRK. Notional amounts of shares in excess of the nominal amount must be amounts that are multiples of 10.00 HRK.
Shares can be in bearer or registered on a name. Transfer of shares in principle are free. Bearer shares are transferred when they are handed over, while registered shares may be transferred by endorsement or assignment (cession).
The shares may be ordinary and preference. Ordinary shares give the holder the right to vote in a general meeting, to receive dividend and the right to payment after the bankruptcy estate.
Preference shares give certain preferential rights, for example, the right to a dividend in a predetermined amount or a percentage of the nominal value of the shares, the right to priority in payment of dividends, payment of the remainder of the bankruptcy estate and other rights in accordance with the law and statute.
The method of establishing the company
Companies Act provides for a simultaneous and successive establishment of a joint stock company. The founders of the company are the shareholders who accept the statute.
A joint stock company is established simultaneously through so:
- The company founders take over all shares of the company and make a statement about that at notary public
- Accept and sign the statute and then they are giving a statement at the public notary
- They also need to make a statement by a notary public to establish a joint stock company.
Joint-stock company established successively by:
- Founders adopt the articles of association
- Take part shares
- Operating for a public call for registration of the remaining shares, and then they would be written on the basis of the call.
The subscription period shall not be longer than three months from the beginning of the period for subscription. If within this period they are enrolled and in accordance with the public call paid all the shares, the company founders within fifteen days can type or download the unsubscribed shares. If that time period is passed by, it is considered that the establishment of the company failed and the founders will ask the subscribers to within fifteen days take their payments.
If all the shares are subscribed, the founders shall, within fifteen days from the deadline for registration allocate shares registered their registers and call the first general meeting. Shares are paid in cash, tangibles or proprietary rights where it can determine the value of property. If shares are paid in cash, prior to entry into a court must be paid at least a quarter of the nominal amount of each share, and if the issue of shares are above the nominal amount must be paid in the full amount that exceeds the nominal value of the share.
If a share is paid partly in cash and partly in tangibles or rights, prior to entry into a court register must be fully paid also as the part that cannot be paid in tangibles or rights. If shares are paid in cash, they need to be paid into a temporary account with a legal entity authorized to perform with those payment transactions.
Before entry into the court registry stake in the assets and rights must be entered as a whole. If the investment in tangibles and rights is an undertaking to transfer an asset into the company, this should be completed within five years after the entry into a court register. All investments must be entered in the company so that the company can freely dispose with them.
The founders have a notary public to make a statement appointing the first supervisory board and auditor for the first financial year. After that, the Supervisory Board makes a decision to appoint board members. The founders then submitted the first report on the establishment and then the members of the Management Board and the Supervisory Board checked spent setting up. When the whole process is completed, members of management and supervisory board submitted to the court an application for entry into a court register.
Log contains information about:
- Name, address and the business activity of the company
- Members of the company (name, personal identification number and for foreigners passport number and country that issued passport, residence or company and headquarters)
- Persons authorized to represent the company and their powers
- Legal organizational form
- The date of acceptance of the social contract
- If the entity is established for an indefinite time, all that period during his lifetime
- The reason for the termination of the company
The application must contain information on:
- The amount of authorized or approved capital
- The amount for which the shares were issued
- The total amount paid for the shares issued and in what they are paid
- Statement by board members that they are familiar with the obligation of reporting court and that comes to people who may be members of the Management Board
- Data on members of management and supervisory board.
In addition to these data, the application shall be accompanied by:
- Articles of Association and documents on the basis of which the statute accepted and documents on the basis of which the founders took over shares
- If the establishment provides a special benefit or to invest or takes stake, need to have contracts which it defines and implements
- Proof of the amount paid, part fact also as in law and that the company can freely dispose with them.
- Calculation of the costs and setting in which individual items are recorded and the totality of the costs
- Documents on the appointment of the Management Board and the Supervisory Bord
- Reports on the establishment and revision of the founding and the documentation that they are attached.
- Permit the state body or institution, if required for the provision of the business activity of the company or of any other provision in the Articles of Association
- A declaration certified by a notary public that no members of society, not companies in which they hold stakes or shares have overdue arrears and confirmation of the authorized legal entity that performs payment transactions that neither the owners nor the companies where they hold shares or units out of the accounts recorded outstanding warrant for payment, as well as confirmation of the Tax Administration, Croatian Employment
Pension Insurance and the Croatian Institute for Health Insurance that neither of the owners nor the companies where they hold stakes or shares have throught them any outstanding liability.
The bodies of the joint stock company:
- Management
- Supervisory Board
- General Assembly
Management Joint Stock Company consists of one or more natural persons (directors), which number is being defined by the statute. If management has a number of persons, one of them must be in appointed chair. At least one member of the management of the company that carries out the activity must be employed.
Member of the Board may be any natural person of full legal capacity, unless they are convicted for certain crimes during the five years after the judgment is final, also not the person against whom is active the security measure ban on performing activities that are covered by the company's operations until the ban lasts or until would not expire. Members of the board may be Croatian or foreign citizens, appointed by the supervisory board no longer than five years.
The rights and obligations of the Management Board include:
- Company management
- Representation
- The preparation of decisions of the General Assembly
- Preparation of contracts
- Implementation of the decisions of the General Assembly
- Reporting to the supervisory board on issues relating to management society.
The supervisory board must have at least three members. Their number is determined by statute and must be odd. The members can be a foreign citizen, and there is no barrier to all members being foreign nationals. Members of the supervisory board are elected by the general meeting for a maximum period of four years and may be re-elected .The Supervisory Board supervises the management of the company and that has access to the books and all other company documents. The controls shall report to the General Assembly.
The General Assembly is a body consisting of all shareholders, and this exercise their rights in the company's business. The right to participate in the General Assembly have all the shareholders.
The competence of the general meeting is determined by statute. Decisions are generally taken by a simple majority.
A general partnership
A general partnership is a company in which two or more persons are in performing the activity under a joint company, and each member of the company corresponds to the company's creditors unlimitedly and with solidarity with all its assets. A partner may not without the consent of the other members to dispose of its share in the company.
Founders
Member companies can be any natural or legal person, both domestic and foreign. Their mutual relations governing the members of the social contract and that their maximum freedom because the provisions of the Companies Act apply only if some questions association do not regulate differently.
Share capital
A general partnership has no share capital. If the social contract is not agreed otherwise, the society members must contribute equal. The stakes may consist of cash, property, rights, labor and other services and goods. Management is the responsibility of all partners. The Articles of Association may provide that only one, or just a number of companies authorized to conduct business society. Each member is entitled to represent the company.
The method of establishing
A general partnership is established by a contract which concludes may not be notarized by document and after which the application is submitted for entry into the court registry, which must be certified by a notary.
Application for entry in the commercial register contains information about:
- Name, address and the business activity of the company
- Members of the company (name, personal identification number or for foreigners passport number and country where passport is issued, residence or company and headquarters)
- Persons authorized to represent the company and their powers in legal organizational form
- The date of the adoption into the social contract
- If the entity is established for an indefinite time, during his duration
- The reason for the termination of the company.
Report shall be attached with:
- Agreement on the establishment of society
- A list of the members of society
- A declaration certified by a notary public that no members of society, not companies in which they hold stakes or shares have overdue arrears
- Confirmation legal entity authorized that perform with payment Traffic that no members nor the companies where they hold stakes or shares does not have in the account some recorded outstanding payment order
- Confirmation of the Tax Administration, Croatian Pension Insurance Institute and Croatian Institute for Health Insurance that no members of society where they hold stakes or shares have no overdue liabilities to these.
Statement certified by a notary public must also contain details of all the accounts that the founder has paid where these accounts are maintained and a list of all the companies in which the founder or founders together have more than 50 percent of units or shares, as well as information on all of these accounts companies and legal persons in which these accounts are, and confirmation of the Tax administration, Croatian Pension insurance Institute and Croatian Institute for health insurance for this society. The documents need to be submitted in original or certified copy or certified copies and in general must not be older than one year.
Limited partnership
A limited partnership is a company in which two or more persons perform the activity under a joint company, in which at least one is liable for the company unlimitedly, jointly and severally with all its assets (general partner), and at least one of the company up to the amount determined by assets that are invested into the society (limited partner).
Founders
Members of a limited partnership may be individuals and legal entities, both domestic and foreign. A limited partnership is a legal entity whose legal status is obtained by registration in the court register.
Share capital
A limited partnership does not have authorized capital.
The method of establishing
The Company established the foundation agreement (social contract) that may not be in a form as notarized document. It should specify who among the partners are general partners and who are limited partners.
Application for entry into a court register contains information about:
- Name, address and the business activity of the company
- Members of the company (name, personal identification number or for foreigners passport number and states that the passport issuing, residence or name and registered office)
- Information on the limited partners
- The amount contracted and paid the role of each of them
- Persons authorized to represent the company and their powers legal organizational form
- The date of acceptance of the social contract
- If the entity is established for an indefinite time, during his duration
- The reason for the termination of the company.
Company management and representation are entrusted to the general partner.
Economic interest association
Economic interest association is a legal person established by two or more natural or legal persons that facilitate and promoting the economic activities which constitute the objects of their business, but also this legal person does not gain any profits.
Share capital
The Association is established without share capital, and the rights of members cannot be expressed in securities. Owners may be persons engaged in economic activity but into the association can also join persons engaged into the liberal professions.
The method of establishing
The Economic Association is established by concluding an agreement on the establishment of associations that have to be assembled in a public notary. The contract contains the following information:
- Company name, address and business associations
- Indication of all members that associations
- The duration of the association if it is not established on a permanent basis.
The Association is registered in the court registry and becomes a legal entity. An application for registration submitted by all members of the new administration of the association. For the obligations of associations, with the association, a subsidiary correspond to the members and to all their personal assets. The activities of the association and leads the management associations that may consist of one or more individuals appointed by the members of the association.
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